General T&Cs

a copy of this can be downloaded from here click on this link and add to your quote 

General T&Cs

  • Should your venue be situated more than 100km from Gauteng, we would require accommodation at the venuefor both the DJ & assistant.
  • We are available to meet with the Bride & groom during our office hours which are 08h00 – 17h00, Monday to Friday. No meetings will be conducted Sundays or Public Holidays.
  • All bookings will only be confirmed once we receive our DJ Packages document signed and received along with proof of payment.  If no DJ Packages document is received, but a booking Fee has been paid, we assume you have read through our terms and documents and hereby agree to these terms.
  • Pro DJ Weddings , his employees or any person employed at a function will not accept responsibility and will not be held liable for any loss, damage, or injury to persons or property, of the client or associated with the client due to negligence or any other cause whatsoever.  While every precaution will be taken to ensure the safeguarding of your belongings, Pro DJ Weddings  will not be liable for loss, theft or damage to any property whatsoever (décor, gifts, valuables, etc)
  • Pro DJ Weddings  reserve the right to limit hours after midnight to 02h00. This can be discussed by prior to or on the night. All hours to be paid in cash/Eft before the hour is rendered. After midnight hours are charged at R300.00 per hour.

 

ACCESS TO PERFORMANCE AREA

  • We require access to the function room at least 6 hour prior to the start time to set up the equipment. It is the clients responsibility to inform the venue that we can only set up in a limited window of time which will relate too access too the performance area and the optional extras you may have chosen. The client will ensure that a parking space is allocated to Your DJ for the duration of the engagement (including time to load and unload equipment), as close as possible to the entrance nearest to the designated setting up area in the performance area.

Music Suggestion List

  •  We take suggestions of music from the yourself and from guests prior too or on the night of your event. This is so that we can formulate an idea of what music you personally prefer & we will always try our best to play that music, but not all of the tracks will be played & in some situations we may only play a limited number of tracks if it means that more of your guests will dance. We also reserve the right to use our professional judgement on the night with regards to requests. 

 Sound Equipment & Liability

  • Should a member attending the function or anyone, directly or indirectly, associated with the function, damage with or without intent, the DJ’s equipment, the client will be liable for the cost of these repairs or replacement.
  • For an outdoor event, a guest list greater than 110 PAX & up to 200 Pax or certain large venues in Gauteng there will be an additional charge of R350.00 for additional PA. Payment will be included upon confirmation of your function. Should we be supplying Sound equipment for a band/singer, Pro DJ Weddings  reserve the right to charge a minimum fee of R550.00 for extra gear
  • Should any equipment be damaged, lost or stolen due to the above mentioned, or any other reasons, the client may not claim non-rendering of services and will be held liable for the repair or replacement of such equipment.
  • We reserve the right to cease all sound operation if power supply outlets do not meet our minimum requirements. this is to safeguard you, the client for any further damages to our sound equipment.
  • Should you require your DJ to be available and set up sound for a rehearsal of your Wedding Ceremony, a fee of R250.00 is due.

Copyright Of Video & Images

  • Pro DJ Weddings  reserves the right to take footage (still photographs and/or video footage) of any function that we are involved in, be it directly or indirectly, and reserves the right to use such material for advertising purposes (Our website – www.prodjweddings.co.za & Facebook Page). These Photographs will be edited & put onto a Dropbox Link and sent to you within 14 working Days. These Photos include our Branding.
  • A Blog of these photos is put onto our website for you to share with your friends – Follow the link https://www.prodjweddings.co.za or Facebook www.facebook.com/prodjweddings
  • The client hereby waives copyright to such material.
  • “FREE Professional Photos” included in all Wedding packages is limited to Decor, Dance floor and venue and of course the guests. Pro DJ Weddings  reserves the right to limit the number of images loaded onto our Dropbox Account for you to access. These Images will have our logo on. This service does not replace/constitute as “Official Photographer” It is the responsibility of the Bride & Groom to Book their own Professional Photographer. Should you prefer a CD with these images, a fee of R250.00 will be charged.
  • Should no images be taken at your Wedding, this service cannot be exchanged for cash or any form of remuneration.

Abuse:

  • Should any member attending the function abuse the DJ in any way, be it physical, verbal and/or other, he/she reserves the right to and may decide to immediately cease the rendering of services. This is for the safety of all concerned.
  • Should any of the DJ’s equipment be in danger at any point for whatever reason, he/she again reserves the right to and may decide to cease or alter the rendering of services. This is due to the fact that the client is responsible for all equipment on site. The entertainer is to offer his/her professional opinion hereon.
  • Should the abuse clause be required, the entertainer has the right to claim remuneration. He/she is entitled to claim for the actual number of hours worked or the minimum number of hours (whichever is greater) plus any additional expenses incurred (transport, accommodation or other).
  • Please note that this is only a last resort, as the entertainer will be required to explore all other available avenues before a decision is made to implement the clause. We are concerned about you, the client, just as much as our staff.

Mishaps and “Acts of God”

  • Our equipment is maintained to our standards and serviced as required. As with any electronic equipment, occasionally problems occur. Should a problem occur with the equipment, the best attempt will be made by the entertainer to replace or make do with this or other equipment. Should all attempts fail, we cannot be held liable for the failure of the function. Payment to that point will still need to be rendered.
  • Please Note that power failures or scheduled Load Shedding procedures do not entitle the client to claim non-rendering of services. The DJ is NOT responsible for electrical failures or load shedding at the respective Venue.

Cancellations after a DJ booking has been confirmed:

  • A 50% Booking fee is required to book your Wedding DJ.
  • If Function is posted or cancelled, you, the client will be liable for a portion of the agreed fee as set out below (See Cancellation Terms below), Pro DJ Weddings  reserve the right to charge a cancellation Fee as described below.
  •  If a function is cancelled 6 months or more prior to the confirmed function date,20% cancellation fee of the total account (as per the original quote) is due is payable.
  •  If a function is cancelled 5 months prior to the confirmed function date, 30% cancellation fee of the total account (as per the original quote) is due and payable.
  •  If a function is cancelled 4 months prior to the confirmed function date, 40% cancellation fee of the total account (as per the original quote) is due and payable.
  •  If a function is cancelled 3 months prior to the confirmed function date, 50% cancellation fee of the total account (as per the original quote) is due and payable.
  •  If a function is cancelled 2 months prior to the confirmed function date, 75% cancellation fee of the total account (as per the original quote) is due and payable.
  •  If a function is cancelled 1 month prior to the confirmed function date, 100% cancellation fee of the total account is payable (as per original quote) is due and payable
  • The client must confirm all changes and cancellations in writing.
  • 10% admin fee will be charged on all bookings that are outside of the above cancellation clause.
  • Your cancellation will only be confirmed once your balance due has been settled. Proof of payment is required.
  • if you, the client has booked a DJ & PHOTO BOOTH Package, a cancellation fee will be charged for BOTH
  • Dates & Venues are not transferable – a new Quotation & Booking Fee would be required in order to secure our services for a new venue or date.

Photobooth T & C’s

  • A 50% Booking Fee is required to book and secure a date. An invoice will be sent to you with our banking details.Cancellation Fees are as follows: If Function is posted or cancelled, you, the client will be liable for a portion of the agreed fee as set out below (See Cancellation Terms below), Pro DJ Weddings reserve the right to charge a cancellation Fee as described below.
  •  If a Photobooth is cancelled 6 months or more prior to the confirmed function date, 20% cancellation fee of the total account (as per the original Package Booked) is due is payable.
  •  If a Photobooth is cancelled 5 months prior to the confirmed function date, 30% cancellation fee of the total account (as per the original Package Booked) is due and payable.
  •  If a Photobooth is cancelled 4 months prior to the confirmed function date, 40% cancellation fee of the total account (as per the original Package Booked) is due and payable.
  •  If a Photobooth is cancelled 3 months prior to the confirmed function date, 50% cancellation fee of the total account (as per the original Package Booked) is due and payable.
  •  If a Photobooth is cancelled 2 months prior to the confirmed function date, 75% cancellation fee of the total account(as per the original Package Booked) is due and payable.
  •  If a Photobooth is cancelled 1 month prior to the confirmed function date, 100% cancellation fee of the total account is payable (as per the original Package Booked)

Sound and Events

 

  • Pro DJ weddings offer free videos and Monograms in any quote and ask clients to communicate with photographers to work with us to offer this to our clients and for our self promoting sites
  • Pro DJ Weddings will comply with venue rules
  • Pro DJ Weddings will supply sound to Ceremony , cocktail hour and reception in any quote we do with microphones in all areas of the event
  • in case of power shut down we will carry a battery powered speaker only for background sound and small speeches
  • Pro DJ Weddings is Samro registered MDJ – MOBILE DISC JOCKEYS License number 00269645
  • Pro DJ Weddings do not carry a back up generator this should be supply with the venue